The Mainstream of Remote Collaboration Tools

The demand for remote collaboration tools has changed the way businesses work. The emergence of remote, hybrid, and distributed workforces has mainstreamed cloud collaboration tools. Two of the most popular options are Microsoft 365 and Google Workspace.

There are pros and cons for each. This article details the key differences of Google Workspace vs. Microsoft 365.

Overview of Microsoft 365

Microsoft 365, formerly known as Office 365, is a cloud-based productivity suite that includes essential applications like Outlook, Word, Excel, PowerPoint, SharePoint, and Teams. Integrating natively across the entire Microsoft ecosystem is a significant advantage for enterprise companies that use Microsoft.

Besides word processing, spreadsheet, presentation, storage, and collaboration tools, Microsoft 365 also includes Microsoft Teams for voice or video calling and file sharing, making it a leading option for enterprise teams.

Teams Voice For the Modern Workplace and Worker

Discover how Teams Voice removes inefficiencies and unifies voice in the context of an organization’s entire digital ecosystem; the different paths for migrating to Teams Voice; and key factors in choosing a partner to implement this vital part of a digital workplace transformation strategy.

Download Whitepaper

Overview of Google Workspace

Google Workspace, formerly known as G Suite, also offers cloud collaboration and productivity tools based on Google’s ecosystem. Google Workspace integrates natively with Gmail, Google Docs, Google Sheets, and Google Slides.

Workspace also integrates with Google Phone for VoIP calling and Google Meet for online video conferencing.

Microsoft 365 vs Google Workspace: How Do They Stack Up?

Both platforms provide similar services, so let’s break down the key differences.

User Interface and Ease of Use

When it comes to the user interface and ease of use, Microsoft Teams and Google Workspace offer distinct experiences.

Google Workspace boasts a simple and consumer-friendly interface, which can be particularly appealing to those already familiar with Gmail or Google Drive. Getting started with Google Workspace is intuitive and straightforward.

On the other hand, Microsoft Teams, designed specifically for business purposes, may have a slightly higher learning curve due to its advanced capabilities. However, this learning curve is well worth it for enterprise-level organizations, especially for remote workers who require robust collaboration tools. 

Microsoft Teams does provide extensive training resources to help users fully leverage its powerful features, making it the preferred choice for organizations seeking a comprehensive solution for business.

Meeting Capabilities

Microsoft Teams supports an impressive number of meeting participants, accommodating up to 1,000 individuals, and allows for extended meetings lasting up to 30 hours. In comparison, Google Meet supports up to 500 users on the Business Plus plan or 1,000 users on the Enterprise plan, with a maximum meeting length of 24 hours. 

While both platforms offer essential options like screen sharing, live captioning, lobby, and background blur, the comprehensive meeting capabilities offered by Microsoft Teams make it the preferred choice for larger sized organizations with workers who require a scalable and long-lasting meeting solution.

Collaboration Features

Microsoft Teams provides a unified hub for chat, meetings, content collaboration, workflows, and seamless integration with third-party apps. This cohesive environment allows users to streamline their work and access various collaboration tools within a single platform.

On the other hand, Google Workspace requires users to switch between different apps for different tasks, which can sometimes disrupt the workflow. Although it’s worth noting that Google Docs excels in real-time co-editing capabilities.


Microsoft 365 and Google Workspace both offer enterprise-grade security with encryption, access controls, and other protections. Microsoft has more advanced compliance capabilities like data loss prevention and support for regulated industries. However, Google meets security standards for most organizations.

Integration Capabilities

When it comes to integration capabilities, Microsoft Teams outshines Google Workspace. Microsoft 365 offers a major advantage with its seamless integration across various Microsoft products, including Windows, Active Directory, Outlook, and Office apps. This deep integration allows for a cohesive and efficient workflow, enabling users to leverage the full potential of the Microsoft ecosystem.

On the other hand, while Google Workspace enables integrations between Google services, it doesn’t provide the same level of tight integration with third-party offerings outside of Google.

Customer Support and Resources

Microsoft offers 24/7 online and phone support for business customers along with a deep knowledge base and user-supported online help

Google Workspace offers similar support options, including 24/7 multichannel support and 15-minute response for priority cases with its Premium Support package.

Microsoft 365 Business vs Google Workspace: Which is Right for Your Organization?

When evaluating Microsoft 365 vs Google Workspace, you will want to consider your existing IT infrastructure, security needs, integrations, and preferred workflows. The needs of organizations are unique, so you will want to ensure you make an informed decision.

In most cases, Microsoft 365 emerges as the superior choice for its deep features and integration with Microsoft’s trusted productivity stack. Microsoft 365 counts more than 345 million paid users and nearly 1 million daily active users. By comparison, Google Workspace is used by 9 million paying customers in 2023.

Cloud-Collaboration Solutions You Can Depend On

Yorktel is a trusted partner that provides expert guidance and support to IT departments who are evaluating and implementing enterprise collaboration solutions. Yorktel’s deep experience as a Microsoft partner can enhance the value and functionality of Microsoft Teams to ensure a smooth and secure experience.

Talk to the cloud collaboration experts at Yorktel for a personalized consultation.

Microsoft 365 vs Google Workspace Frequently Asked Questions

Is Microsoft 365 the same as Google Workspace?

No, Microsoft 365 and Google Workspace are not the same. Both offer productivity and collaboration apps, but are competing platforms.

What is the difference between Microsoft 365 and Google Workspace?

While both offer productivity and collaboration tools, Microsoft 365 has tight integration with Microsoft tools like Windows, Office, Outlook, and SharePoint. Google Workspace integrates with Google services, such as Gmail, Google Docs, Sheets, and Google Drive.

Why choose Microsoft 365 over Google Workspace?

Microsoft 365 is preferred over Google Workspace by organizations that want tighter integration with Microsoft apps, robust Office desktop apps, advanced security, and compliance features, large meeting support, and the ability to store data in particular geographic regions. Microsoft 365 also appeals to IT teams experienced with managing Microsoft products.

Which is better: Google Suite vs Microsoft Office?

Microsoft 365, formerly known as Microsoft Office or Office 365, is preferred by enterprise companies with its robust integration. Google Workspace, formerly known as Google Suite, is more commonly used by smaller companies and individuals.