In the age of hybrid work, meeting spaces are no longer just conference rooms with a table and chairs. They’re part of the digital workplace, critical to how dispersed teams connect, present, and get things done.
With so many rooms, systems, and users to manage, keeping them running smoothly takes more than someone managing a calendar and a conference phone.
That’s where Yorktel’s Room Managed Services come in. With tools like Poly Lens, teams can see which rooms are underused, catch hardware issues before they disrupt meetings, and identify patterns (think no-shows or frequent tech failures) that waste time and space.
It’s a smarter way to keep rooms running smoothly.
The Evolving Role of Meeting Rooms in the Hybrid Workplace
Today’s meeting rooms need to support more people, locations, and formats than ever before. Some employees are dialing in. Some are in the room. Others are jumping between back-to-back video calls all day.
That kind of environment puts pressure on the technology behind the scenes.
Camera not connecting? Microphone glitching? Room double-booked? Suddenly, a simple meeting turns into a massive tech problem.
With more rooms and more complexity, companies need a smarter way to stay ahead of the issues. That’s why room managed services have become essential – they provide 24x7x365 proactive support for the environments where real work happens.
Why Poly Lens Is a Game-Changer for Managed Meeting Rooms
Poly Lens is a purpose-built device management platform designed to control meeting room devices, offer insight into room usage, and flag issues before they disrupt meetings.
Poly Lens pulls together data from across devices and rooms, giving teams a clear view into performance, usage, and potential issues. Whether you’re managing ten rooms or a hundred across multiple buildings, Poly Lens’ cloud-based monitoring makes the whole setup easier to oversee and optimize.
To make it brief, Poly Lens offers:
- Room-specific analytics that go beyond device stats
- Seamless managed services integration that gives managed services providers like Yorktel deep visibility for ongoing room support
- Remote device configuration to adjust settings and roll out updates from a central location
- Centralized visibility across mixed hardware setups
- Real-time alerts and device health tracking
- Scalable, cloud-based access with role-specific permissions
Real-World Impact of Poly Lens Analytics
Poly Lens turns raw room data into something useful. From occupancy rates to booking trends to device health, it surfaces what’s happening inside the room and how it’s being used.
These insights aren’t buried in spreadsheets; they’re visual, trackable, and built to support action.
That means:
- Seeing which rooms are constantly booked but underused
- Spotting recurring tech issues before users report them
- Understanding which equipment is aging out or performing poorly
- Making informed decisions about upgrades, scheduling, and layout
It’s not about collecting data for the sake of it. It’s about using data to keep the entire meeting experience smooth from start to finish.
How Yorktel’s Managed Services Leverage Poly Lens Room Insights
Poly Lens is a great tool on its own, but it becomes even more powerful in the hands of a managed service provider like Yorktel.
Yorktel’s team can take the insights provided by Poly Lens and determine actionable steps to improve meeting rooms and the end user experience. That includes:
- Preventative maintenance based on device behavior
- Smarter room scheduling to reduce double bookings
- Recommendations for tech refreshes based on wear and usage
- Ongoing reporting that helps clients understand what’s working (and what’s not)
Yorktel adds a level of insight and support that in-house teams rarely have the time or tools to deliver. Watch how it works in action:
Driving Meeting Room Efficiency with Poly Lens Rooms Insights Data
Here’s the real bottom line: when rooms are better managed, everything runs more efficiently.
- Wasted space gets reclaimed or repurposed
- IT doesn’t have to scramble to fix unexpected problems
- Employees don’t waste time looking for available rooms or troubleshooting setups
- Meetings start on time, stay on track, and don’t get derailed by technical issues
It’s not just about microphones or cameras, it’s about creating an environment where meetings can do what they’re supposed to: help people move work forward.
Achieve Smarter Meeting Spaces through Poly Lens Room Insights
Meeting rooms shouldn’t be a source of frustration. With the right insights, they become a strategic asset: flexible, reliable, and easy to manage.
By combining Yorktel’s Managed Services with the power of Poly Lens, businesses get proactive support, data-driven recommendations, and a clear path to more efficient spaces.
Ready to get more out of your meeting rooms? Get started today.