Employees spend an average of 31 hours per month in meetings they consider to be less-than-productive. That’s a significant amount of wasted time. The number of meetings is increasing, too. A Microsoft report shows an increase in meetings of 153% since 2020.

With the increase in remote and hybrid work arrangements, more meetings may be the norm. This makes an efficient, modern meeting solution crucial to productivity.

Addressing IT Challenges with Managed Meeting Room Services

There are plenty of challenges when it comes to managing meeting rooms from technology to security, integration to training, and support to scalability. Modern meeting rooms can put a significant burden on IT teams, which is why so many organizations have opted for managed meeting room services.

Here are some of the challenges that room managed services can overcome.

Overcoming Technical Difficulties and Downtime

When you have issues with collaboration tools, connectivity problems, software glitches, or hardware malfunctions, it disrupts workflow and can bring work to a halt. We’ve all been there and it’s a productivity killer.

Managed Meeting Room Services provide a proactive approach to IT management, ensuring that potential technical issues are identified and resolved before they can disrupt operations, therefore significantly reducing downtime. This not only ensures a smoother, more reliable workflow but also eliminates the productivity losses associated with technical glitches.

Simplifying Integration with Existing Systems

The number of software and hardware solutions companies are deploying continues to grow. One study notes that nearly half of organizations use 6 to 10 communication and collaboration platforms while another 37% use up to 20 different tools.

Integrating new solutions with existing systems can be a complex task, often requiring significant time and technical expertise. A managed services provider can streamline this integration process and ensure seamless operation.

Yorktel’s expert IT Consulting team draws from nearly 4 decades of experience helping our customers achieve their strategic business objectives. From hardware to software, from the customer premise to the cloud, Yorktel has earned a reputation as a top IT Consulting firm with intimate knowledge of how to roadmap innovative IT solutions and the expertise to bring those solutions to life.

Learn More

Enhancing Security and Compliance

Cybersecurity must be paramount to mitigate cyber threats and meet compliance regulations to protect sensitive data and prevent unauthorized access. Room managed services can provide industry-leading security, monitoring, and expertise to keep your data safe.

Facilitating Training and User Adoption

One of the biggest obstacles to deploying new technology is getting users to embrace it. For conference room solutions to be effective, users must be trained properly and understand the efficiencies the technology brings.

Managed room services can include training and support, and help promote user adoption and confidence in utilizing the solutions,  increasing productivity.

Ensuring Scalability of Room Solutions

As organizations evolve, meeting rooms must be able to scale accordingly. Whether you need to replace software or collaboration tools, add capacity, or expand access, collaboration solutions must scale to fit your evolving needs. This can be challenging for organizations, especially with small or overburdened IT teams.

Managed room services can provide these flexible solutions to fit changing needs, allowing you to expand capacity and scale on demand.

Streamlining Support and Updates

Regular updates and support are crucial to ensure optimal functionality, but they can often be disruptive if not handled properly. Software updates, for example, often get pushed to the bottom of the list when there are mounting trouble tickets stacking up. Yet, patches and updates are crucial to ensure proper operation and safeguard against hackers.

Room managed service  specialists handle these tasks efficiently as part of their managed services, minimizing disruption and relieving the burden from IT teams.

Managing Costs Effectively

It’s easy to overspend on implementing and maintaining your meeting rooms. Managed service providers can offer cost-effective solutions and potential cost savings that go well beyond initial costs. Besides bottom-line savings, you also benefit from more efficient meetings and uptime.

Managed Meeting Room Services and IT Efficiency

Managed meeting room services significantly enhance IT efficiency by offloading routine tasks and troubleshooting, freeing up your IT team to focus on strategic, value-adding initiatives. With proactive support, systems are always secure, up-to-date, and operating optimally. 

These room solutions bring predictability in costs and resource allocation, contributing to overall operational efficiency. By streamlining both the functionality of your meeting rooms and your IT operations, Managed Meeting Room services enable a more strategic and efficient approach to technology management.

Embracing Managed Meeting Room Services for IT Success

An efficient, modern, and easy-to-use meeting room creates a seamless workflow that brings everyone together regardless of where they are working. IT managers should consider managed meeting room services as an effective solution to their communication and collaboration needs.

Yorktel is a leading provider of managed meeting room services, preferred by modern organizations that value efficiency and productivity.

Contact us today to find out how Yorktel Room Managed Services Experts can help.

Let’s Reimagine Collaboration, together.

Contact An Expert